Cardiff University Cleaning Tender
Estimated Value – £4m
Deadline – 19/02/2021

Cleaning Tender

Cardiff University Cleaning Tender

The contract requires the cleaning of all the University’s premises, which are approximately 68,000 m2. The estate ranges from traditional offices, teaching spaces to laboratories and sporting facilities. The contract will also include twice yearly window cleaning; a twice-yearly specialist clean of the Podiatry Department, light waste removal duties and carpet cleaning as required. The cleaning services are required for 51 weeks of the year, apart from our sports facilities areas which are open to the public and require a cleaning service for 52 weeks of the year.

The successful Contractor will be required to provide all cleaning materials and consumables, cleaning machinery and staff uniforms.

In the first year of the Contract we are seeking bids for what we are defining as a “high level” clean to support the current Covid-19 pandemic cleaning requirements. From year two onwards we will require, what we are defining, as a “standard” level of cleaning which represents the pre-Covid 19 level of cleaning.

As the duration of the requirement for a high level Covid clean remains unknown due to changing legislative polices, guidance and vaccine roll-outs, the University reserves the right to amend this requirement as appropriate to respond to Covid and may during the duration of the Contract change the time-frames for the specifications to mirror the changing situation with Covid-19.

The standard level of cleaning will be a lower specification and will require changes to the Services and frequency of duties. We will work with the successful Contractor to deliver these changes. The tender document provides more detailed information on these requirements.

The University is an accredited Living Wage provider and wants to achieve fair and non-exploitative practices within this contract. Staff currently employed on this key out-sourced contract are paid the Living Wage (as defined by the Living Wage Foundation) by the incumbent contractor. The University will therefore require any new successful Contractor to continue to pay those staff who work on this contract the Living Wage.

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

Estimated value

Value excluding VAT: £4,000,000

Duration of the contract, frame agreement or dynamic purchasing system
Duration in months: 60
Description of renewals

Two, one year contract extensions are available subject to performance and allied to our sustainable development requirements. A 3 year contract with two options.

Minimum level(s) of standards possibly required

A minimum annual turnover threshold for the last financial year is set 7,000,000.00 GBP.

An Acid test ratio of 1 is required from your last set of audited accounts.

The procurement documents are available for unrestricted and full direct access, free of charge, at

Interested in more facilities management tenders? View more facilities management tender opportunities here.

Disclaimer: BFT Consult is not responsible for any errors or omissions contained within this tender notice, or for the results obtained from the use of this information. All information in this site is provided “as is”, with no guarantee of completeness, accuracy, or timeliness.

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