What Bid Writers Do

What is a Bid Writer?

A bid writer produces written responses to requests for proposals (RFP), invitations to tender (ITT), pre-qualification questionnaires (PQQ) and other opportunities for companies to win contracts or secure funding.

What does a Bid Writer Do?

A bid writer is responsible for writing compelling responses that fully answer the questions issued in a RFP, ITT, PQQ or funding application, highlight the unique selling points of a company and their proposal and score highly against the evaluation criteria.

Bid writers prepare documents used to pitch for contracts to provide services, or to apply for project funding. National Careers Service


What skills do Bid Writers need?

Bid Writers need to have a good understanding of grammar and punctuation. They must be able to write using clear and simple language. Bid writers must also be able to construct sentences and paragraphs in a way which lead the reader through a response in a logical and coherent manner.

Bid writers need to be able to obtain information from subject matter experts (SMEs), understand that information and then use it to write high scoring bid submissions. Bid writers also need to know when the information provided by SMEs is not of the required quality and be able to liaise with them and others to identify specific additional information that is required.

UK Bid Writers therefore need skills in:

  • English language.
  • Persuasive writing.
  • Project management.
  • Time management.
  • Business development.
  • Accepting constructive criticism.
  • Continual improvement


What’s it Like to Work as a Bid Writer?

Bid writing can be a very rewarding profession. There’s nothing quite like the satisfaction of writing an excellent bid that captures all the unique selling points, differentiators, and added value of a proposal. Then, when your tender wins and the company you represent is awarded a contract or funding, expect feelings of euphoria!

When you win a tender you feel like the scorer of the winning goal in the FA Cup final. When you lose however, you can feel like the goalkeeper who has let the ball run through their legs. Not every tender can win and when that happens it’s tough. Bid writers go through feelings of disappointment, rejection and self-doubt. Good mental health is therefore essential for Bid Writers and they should ensure they balance working at their desks with exercise, the great outdoors, family, friends and healthy living.

Bid Writers must work to tight deadlines and be able to multi-task, work on multiple projects at once and be flexible. There are very few Bid Writers who don’t have tales to tell of working until the early hours to meet the deadline of a particular challenging tender.

On the other hand, Bid Writers can work flexibly from home and at hours that suit them (within reason!).

It’s not a profession that is suitable for everyone, but for those who can handle pressure, deadlines, constructive criticism, competition and the external scored evaluation of each bid you write, it can be very rewarding.